Step-by-step instructions: how to register land for lease and what documents are needed

For many people and businesses, renting land can be a workable solution. Leasing land offers flexibility without the commitment of buying property, whether you’re looking to start a new agricultural project, grow your business, or find a place to build a home. But if you don’t know where to begin, the process of registering land for lease can seem overwhelming.

We’ve put together an easy-to-follow guide that will walk you through each step of the process to make it easier. We try to make the process as simple as possible, from comprehending the prerequisites to obtaining the required paperwork and finishing the registration. You can then concentrate on what really counts, which is using the land for the purpose for which it was intended.

You can find a detailed list of the paperwork you need, the offices you must visit, and the forms you must complete in this article. We’ll also talk about typical problems and advice to help you stay out of trouble. You should have confidence in your ability to register land for lease by the end of this guide.

Together, we will make sure you have all the information required to register your land lease quickly and easily. Let’s get started on this journey.

Conditions

The following are the principal terms of the lease:

1. Site location and size.
2. Term – in its absence, the contract is unlimited. Certain types of rentals have deadlines. According to Art. 9 Federal Law No. 101 dated 24.07.2002, agricultural land can be leased for 49 years. However, then the current tenant will have a preferential right to lease and will be able to re-register it.
3. Rent. According to Art. 65 of the Land Code of the Russian Federation, plots are provided for temporary use on a paid basis. In this case, the rent can be set in cash or in kind.
4. Special purpose. The tenant undertakes to use the land for its intended purpose (agricultural purposes, for development, gardening).
5. Conditions for using and maintaining the quality of the site. The tenant undertakes to use the land without causing damage to the environment or harming the soil.
6. Terms of termination.
7. Encumbrances.
8. Liability for damage to land – usually monetary.

In the additional conditions, it is important to state who will cover the state registration fees for the agreement and that any modifications and additions will only be enforceable if they are signed and executed in writing.

Procedure

You can apply to the municipality to lease land without bidding or by participating in an auction. In both situations, the process is distinct.

Step-by-step instructions for registration through auction

Lands that are registered in the cadastral register and have been prepared for connecting communications—that is, ready for use for their intended purpose—are being put up for auction by the authorities.

Based on the findings of an unbiased evaluation, the starting price is determined. Every participant sets his own price, which is typically 2% of the total. Whoever is ready to put in more effort wins and is able to rent the land.

Try to keep the process as simple as possible by following our detailed instructions.

Where and who to contact?

You can have open or closed bidding. Events that are closed are invite-only. There can be an infinite number of participants in open bidding. On the official website, information about them is available to the general public. Also, at least one month prior to the auction, articles appeared in the local press.

The procedure for selecting an allotment

The easiest place to look for information is at http://torgi.gov.ru.

An algorithm like this:

1. Click on “Trading” in the top menu, then on “Rent…”. A search form will open.
2. In the “Type of notice” column, indicate “About bidding”.
3. In “Country” – Russian Federation.
4. In “Location” – indicate the subject of the Russian Federation or city.

The land up for auction in a particular area will be displayed in the search results. They’ll be arranged in tables.

All you need to do is look over each lot’s details and choose the right one.

What documents are required?

A complete package of documents is needed in order to register a land plot for rent and take part in the auction.

• application form from the organizer;
• copy of the participant"s passport;
• for a legal entity – certified copies of constituent documents and an extract from the Unified State Register of Legal Entities;
• for individual entrepreneurs – extract from the Unified State Register of Individual Entrepreneurs;
• for foreigners – notarized translations of documents;
• receipt for transfer of deposit.

The application will not be accepted if there is even one missing document.

How the auction works?

The Civil and Land Codes are followed in the execution of the process. A month prior to the auction’s commencement, the organization in charge of it makes announcements about it on the official website and in the local press.

Everyone is able to submit documents to take part in the auction within the specified time frame. The price is raised by participants during the auction. The protocol takes into account each increase. The winning bidder is granted the authority to finalize a leasing arrangement. Within three days, losers will receive their deposit back.

The authorities must refund all participant fees and notify all participants at least 15 days in advance of the auction’s scheduled start if they must cancel it for any reason.

How to conclude an agreement?

Each and every participant signs the protocol after the auction.

The highest bidder receives one copy and is invited to sign the lease. Media outlets and the organizer’s official website receive information about it.

Written in triplicate as a lease.

It ought to include:

1. basis for its preparation,
2. rights and obligations of the parties,
3. responsibility according to which land should be used,
4. validity.

Whether the land can be subleased is indicated separately.

Registration of the agreement

To register a contract with the state is to enter its details into the Unified State Register of Real Estate.

The lessee must get in touch with MFC or Rosreestr using:

• statements from both sides,
• with your passport,
• 3 copies of the agreement,
• cadastral passport of the plot
• and a receipt for payment of state duty.

The information will be added to the register in three to five days.

Only in cases where the contract’s duration is less than one month is registration not necessary.

Peculiarities

Open bidding is open to all parties, including legal entities and foreign nationals.

Nevertheless, in accordance with 8 tbsp. 39.12 of the Russian Federation’s Land Code, participants are not allowed to:

• persons who have not prepared all documents;
• those who have not paid a deposit;
• citizens for whom, for various reasons, restrictions are imposed on obtaining state property;
• LLC, which is an unscrupulous auction participant, according to the Unified State Register of Legal Entities.

If there were only two bids, no one raised the price, or the winner refused to sign the agreement and protocol, the auction might not go through. In these situations, the auction can be rescheduled by the organizer under modified terms.

How to register land without bidding?

Land is typically only leased in accordance with the outcomes of auctions. Nonetheless, there are some exclusions listed in Article 39.6 of the Russian Federation’s Land Code.

Without having to bid, an individual may obtain land for short-term use if they:

• owners of legal buildings on the site;
• owners of unfinished construction projects;
• beneficiaries with the right to land without a queue;
• planning individual housing construction or agriculture;
• lost land due to its seizure for state purposes.

Companies can avoid the auction if

• the site is planned to be used for agriculture;
• for gardening and dacha farming for non-commercial purposes;
• energy, industry, defense, reservoirs, and hydraulic structures will be located on the territory;
• the company already has the right to perpetual use of the land.

Under a streamlined process, anyone to whom exceptions do not apply may attempt to rent land. This entails looking for and registering an unformed plot on Rosreestr’s public cadastral map.

Where and who to contact?

Once a suitable location has been identified, you must file an application for a preliminary approval lease in the head of the municipality that owns the relevant plot. Within thirty days, experts will review it and decide whether or not to grant access to the site.

How to find a plot of land?

Data regarding available plots can be obtained from the Rosreestr territorial office or municipality. Making use of a public cadastral map is more practical.

This is how the algorithm looks:

1. Open the public cadastral map page.
2. Specify municipal area.
3. Find an area that is not marked.

Once a site has been located, you must draw a diagram showing where it is on the cadastral plan. The administration will not approve the rental application if it is not submitted in this manner.

Documentation

To register property for rental without first holding a bid The administration must receive the following documents:

• site layout diagram;
• application for approval of the scheme;
• application for preliminary rental approval.

The plan and the administration’s resolution on preliminary approval both state that a cadastral passport must be issued. Next, a land lease application is filed.

Conclusion of an agreement

In the event of a favorable ruling, the municipality drafts a contract that will be given to the applicant. He has one month to get to know each other before he can seal the deal.

According to the text:

• land information;
• its categories;
• type of use;
• plus lease term and rent amount.

Three signed copies of the parties’ agreement are required.

You should list gardening as a goal if you want to save money because it will cost less than building individual homes or private household plots. After that, you can freely alter your objective.

Registration

The contract needs to be registered, which can be done through the MFC or directly in Rosreestr.

1. 3 copies of the lease agreement;
2. resolution of the head of the municipality;
3. tenant"s passport;
4. cadastral passport of the plot;
5. statements from the parties;
6. and a receipt for payment of state duty.

The procedure can take up to five days. An extract from the Unified State Register of Real Estate is given to the applicant at the conclusion.

Peculiarities

The municipality must post information about this on its website, so the application is reviewed for a maximum of one month. A rental permit will be issued to the applicant in the event that no one wishes to take part in the auction.

On the other hand, it is possible that other plans are submitted where your boundaries align. After that, applications will be evaluated in order of those who applied earlier, first come, first served.

One more crucial point: approval takes one to two months. Looking for an item at an auction can sometimes be quicker. Furthermore, the money used to produce a cadastral passport will not be reimbursed.

Where to get help?

Land registration for lease can be very delayed without specialized knowledge or experience in dealing with the authorities. So, it makes sense to get in touch with attorneys.

Attorneys can help with a range of things:

• advise on rental chances;
• check documents;
• submit applications, pay fees;
• provide transaction support.

By hiring a lawyer, you can avoid wasting time and energy on the bidding process and paperwork. A qualitative analysis of the contract can only be carried out by an expert. There is also a zero chance of mistakes that could result in a land parcel not being approved.

Useful video

Watch this fascinating video where a lawyer discusses the benefits of leasing a plot of land.

Step	Description
1. Find available land	Identify the land you want to lease by visiting local government offices or using online land databases.
2. Check land eligibility	Ensure the land is eligible for leasing by checking local zoning laws and regulations.
3. Prepare necessary documents	Gather personal identification, proof of income, and any other required documents.
4. Submit application	Fill out and submit the lease application form to the appropriate government office or online portal.
5. Pay application fees	Pay any required application fees, which may vary depending on the location and type of land.
6. Wait for approval	Wait for the approval process, which may take several weeks or months.
7. Sign lease agreement	Once approved, review and sign the lease agreement, ensuring you understand all terms and conditions.
8. Register the lease	Register the lease with the local land registry office to make it official and legally binding.
9. Obtain lease certificate	Receive the lease certificate as proof of your legal right to use the land.
10. Begin using the land	Start using the land according to the terms of the lease agreement.

Although registering land for lease may seem difficult, it can be simple with the correct help. You’ll have no trouble obtaining your lease agreement if you follow the instructions in this article. Ensure that you have all the required paperwork in order, such as identification, ownership documentation, and any applications or forms that may be needed.

It’s critical to comprehend the rules and specifications that apply to land leases in your community. These can differ greatly, so you can avoid potential problems and save time by doing your homework and perhaps consulting with a legal expert. Recall that the secret to a seamless registration process is careful planning and attention to detail.

Patience is crucial after you have gathered all the necessary paperwork and submitted your application. While processing times may differ, maintaining organization and monitoring the status of your application can help guarantee a seamless process. You can successfully register your land for lease and proceed with your plans if you carefully plan ahead and follow the instructions.

In order to guarantee that the process is lawful and efficient, registering land for lease requires a number of crucial steps as well as certain documents. You must first locate the property and confirm that it is suitable for leasing. Next, compile all necessary paperwork, including identification documents, land surveys, and proof of ownership. After that, fill out the required forms and send them to the relevant land registry or government office. You can successfully register your land for lease, guaranteeing that all legal requirements are satisfied, by carefully following these steps and having all necessary documents ready.

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