Where and how to obtain a cadastral passport of a land plot?

For those who own property or are considering purchasing land, obtaining a cadastral passport for a land plot is an essential first step. This document provides official documentation of land ownership and includes crucial details regarding the size, boundaries, and allowed uses of the plot. It is issued by the government agencies in charge of cadastral mapping and land registration.

Typically, the first step in the application process for a cadastral passport is to gather the required paperwork, which includes identity documents, ownership proof, and any applicable permits. The land registry department or local cadastral office receives these documents. The specific requirements may change based on the relevant jurisdiction.

Following submission, the application is examined and verified by cadastral experts. In order to confirm the boundaries and other details of the land plot, they may perform field surveys in addition to checking the accuracy of the submitted documents. By doing this, the cadastral passport is guaranteed to accurately reflect the property’s status.

The cadastral passport is issued by the cadastral office following verification. This document is crucial for future land-related transactions, including sales, inheritances, and development projects, in addition to legal requirements. Regarding the ownership and features of the land plot, it offers security and clarity.

Method	Details
Local Cadastral Office	Contact your local cadastral office. They provide cadastral passports for land plots upon application. You"ll need to submit necessary documents like proof of ownership, identification, and possibly a survey plan.
Online Application	Some regions allow online applications through official government portals. Visit your local government website for instructions. Prepare digital copies of required documents for uploading.

What is it for??

The cadastral passport grants the citizen the following rights:

• buy land or register its ownership;
• sell country or other land;
• draw up a lease agreement with its subsequent registration;
• enter into a gift or inheritance agreement;
• insure or pledge this land;
• contact a specialist who will evaluate the land. After the procedure, a citizen can take out a mortgage on the land;
• order permission to develop land with buildings or structures;
• draw up documents for land and submit them to other authorities.

The owner’s organizational structure and legal form remain unchanged during the drafting of these documents.

Document Sections

The following sections make up the cadastral passport:

1. Graph with information about the land. It contains information about the location of the land, its cadastral number, information about the parameters of the plots, the category of land used, its value according to the cadastre, land surveying boundaries, and also includes the date from which all information about the land was entered into the cadastre.If the number of a land plot has been changed, then information about the previous number assigned to the plot is entered into the cadastral passport.
2. Site plan information. In this category, a diagram of the location of the site is entered, taking into account its boundaries according to the drawn up scale plan. The plan is provided to the citizen only when land surveying has been carried out on the site.
3. Data on the division of property. This section contains information about whether there are encumbrances on the land in favor of third parties. Also, the section includes data on engineering communications located on the site or the involvement of the Earth in the environmental territory.
4. Border Details. All data obtained after the survey is entered into the section. The boundaries are formed by special commercial services that have the right to carry out geodetic work.

Data about the land being used can be obtained from the register by the owner or by someone with a notarized power of attorney.

Where and how can I get it?

A special request must be made by the citizen before they can obtain a cadastral passport of a land plot. He has multiple options for accomplishing this:

• personally apply with the previously completed paper to Rosreestr or MFC;
• send the required papers by mail;
• give all documents for processing to the representative;
• go to the official website of Rosreestr and fill out the documents there;
• use the State Services website.

What documents need to be prepared?

A citizen must have a registered site and a cadastral number in order to pick up documents from the closest Rosreestr branch.

The following paperwork must be submitted in order to receive a passport:

• completed application;
• receipts for payment of state duty;
• passport;
• notarized power of attorney. It is required when the passport is issued by a representative;
• land title papers.

A citizen applies to Rosreestr with all required paperwork and an application. They take them from him there and issue him with a unique receipt. It needs to be given back when he comes back with the completed document.

Production cost

Who submits the documents and in what format determines how much the state will charge for production:

Internet	Traditional way
Individual	50 rubles	200 rubles
Entity	300 rubles	600 rubles

Duration of registration

The time it takes to get a passport varies depending on where the applicant applied:

Service	Duration of registration
In the nearest branch of Rosreestr	2 weeks
Through the Internet	5 days

30 days is the longest period of time that a cadastral passport can be issued for.

The service has the right to refuse to issue a passport or to postpone the process further if a person runs into multiple issues during the registration process.

Validity

The cadastral passport has no expiration date, per the law.

However, the owner must contact a specialist once more, create a new survey plan, and issue a new cadastral passport if modifications are made to the state register for a specific land plot.

These steps are also taken in the event that the landowner chooses to sell or lease the property.

Crucial! Since 2017, an extract from the Unified State Register of Real Estate (USRN) has served as the equivalent of a cadastral passport.

A cadastral passport is essential in many countries to legally prove ownership and allow for changes to be made to a land plot. This official document from the government provides important details about the size, boundaries, and ownership history of the land. Property owners usually need to apply to their local cadastral department or land registry office in order to obtain a cadastral passport. The steps and documentation needed to obtain a cadastral passport are clearly outlined in this article, enabling property owners to complete the process with ease.

Where can I apply??

Let’s take a closer look at how contacting different services can get you a cadastral passport.

Through MFC

Any MFC may be used by the owner to issue a cadastral passport, but it is advisable to use the one closest to the plot of land. This will expedite the acquisition of the document.

Basic steps for using the MFC to get a passport:

1. The owner takes a civil passport and a certificate of ownership.
2. At the center, he receives an application, which he must fill out according to the sample. He can also download and print the application on his computer at home, and the center employees do not have the right not to accept it.
3. Make an appointment with an MFC employee by selecting the date and time of your visit. The owner may not register, but personally contact the center with documents on the day he needs, but then he will have to wait in line.
4. At the center, the owner pays the state fee, an employee will personally give him a receipt.
5. The center employee accepts the required package of documents and issues a receipt to the owner confirming their acceptance.
6. Typically, a cadastral passport takes 5 days to produce. The center staff will definitely notify the owner that the document is ready.
7. On the appointed day, the owner comes with a receipt to the MFC and receives a paper version of the cadastral passport. He will also be provided with an email link. Using it, he can download the completed cadastral passport in electronic form.

The performer’s seal and personal signature are not present in the electronic version of the document. It nevertheless carries the same legal weight as a paper copy.

Through a single portal of State Services

The following actions are involved in getting a passport:

1. Register on the State Services website and enter information about yourself.
2. Go to the State Services website and log in to your personal account. To log in you will need to enter your username and password.
3. In the tab, select “Federal Service for State Registration, Cadastre and Cartography” and go to the tab “Providing data entered into the State Property Committee”.
4. In the window that opens, fill out a special form.
5. We pay the state fee. It can be paid by credit card, through a mobile bank or mobile operator.
6. The finished document can be obtained at the post office, through MFC employees or by receiving an electronic link to the finished document.

Receipt at the Rosreestr branch

Here’s how a cadastral passport is made:

1. Let"s pass follow the following link to the site: and fill out all the fields in the window that opens on the screen. Typically, the application indicates the land cadastral number, the address of the location of the site, the method of obtaining the finished document and the form for providing the papers required for registration.
2. We pay the state fee. It is paid through the QIWI payment system, by bank card.
3. We receive the finished document at the nearest post office, at the Rosreestr branch or via an electronic link, download it.

What to do if your application is refused?

An owner may occasionally be refused a passport for their property. The following are the reasons behind this:

• if the owner receives data from the State Cadastre contrary to the law of the Russian Federation;
• if in the cadastral service there is no information about the requested land plot.

A cadastral passport cannot be issued for any other reason. Every one of them is prohibited.

Employees of the relevant service must notify the owner in writing within five days of the refusal to issue a cadastral passport, along with a justification for the decision.

How to appeal?

The owner may file a complaint with a court or other higher authority if he is denied a passport and he disagrees with the reasons given.

The complaint can be attributed to the following reasons:

• the employee of the relevant service violated the procedure for providing the requested service;
• the service indicated incorrect reasons for refusing to issue a cadastral passport;
• employees of the relevant service requested documents that were not previously indicated in the list of required documents;
• the service did not accept the documents prepared by the owner, but they were drawn up in accordance with all the rules.

The owner shall present a complaint to the head of this organization regarding the conduct of employees of the relevant body.

It will take around 15 days to consider the complaint. The day the complaint was accepted and registered marks the start of the countdown.

How to restore if lost?

Restoring land documents is all that’s left to do when owners misplace them.

The owner will be unable to do anything with his land plot if he does not have the necessary paperwork; it will be seized and no legal transactions can be completed on it.

One document is all you need to restore your passport. To complete this, you must supply:

• certificate that the site has passed into private ownership;
• decision from the court;
• contract of sale and purchase, lease, inheritance of land;
• acts on the issuance of a certificate to the owner for the allocation of land.

The following actions are part of the document recovery process:

1. The owner places an ad in the local newspaper that the land documents were lost by him. In the advertisement, he also indicates that the certificate of ownership is not valid. Additionally, the date, number of the act recognizing property rights, the size of the land plot, its cadastre number, the purpose of land use, its location, information about the owner are indicated.
2. Then he fills out an application. In it, he asks to be given a duplicate of documents and indicates the reason for this action: loss of previous papers.
3. Compiled statement provided to the local land relations service. Additionally, it is required to provide the newspaper where the announcement of the loss was posted, a photocopy of the owner’s civil passport, copies of land documents.
4. Next, the service issues an order to issue a duplicate of the property documents.
5. With this permission and required papers the owner applies to Rosreestr, and expresses a desire to receive a duplicate of land documents. In the event that Rosreestr does not have information on this land, then all documents and certificates are provided to local government bodies.
6. Owner pays the state fee and fills out an application to Rossreestr. It is accompanied by permission to issue a duplicate, an advertisement from a newspaper, photocopies of land papers.
7. On the appointed day, the owner provides a passport and receives a completed document. Also, the paper can be issued to the owner’s representative, but only with a notarized power of attorney.

The owner has the right to obtain a purchase and sale agreement that has been notarized if the land was registered prior to 1999. All information pertaining to land that is registered after the allotted time is kept in Rosreestr.

Useful video

Watch this helpful and entertaining video to learn the steps involved in applying for and getting a cadastral passport online.

Acquiring a cadastral passport for your land parcel is an essential measure to guarantee ownership rights and legal clarity. This document is an official record of your property’s dimensions, boundaries, and other pertinent information that has been verified by the relevant authorities.

Visit the municipality or local cadastral office where your land plot is located to start the process. Assemble the required paperwork, including identity and ownership documents if applicable, and any land titles that may already be in existence.

The documents and application will be checked by the cadastral office. To verify your land plot’s dimensions and boundaries, they might carry out a survey. By using this survey, you can avoid property line disputes and ensure accuracy.

The cadastral passport is issued upon approval. It contains comprehensive details about your land, including its area, borders, location, and special cadastral number. This document is crucial for real estate transactions, building permits, and court cases, so keep it secure.

Update your cadastral passport on a regular basis to reflect any improvements or alterations, like subdivisions or new construction, made to your land plot. This guarantees that, in compliance with current regulations, your documentation will always be accurate and up to date.

You can defend your property rights and enable easy communication with authorities and neighbors about your land plot by obtaining and keeping a valid cadastral passport. To ensure legal compliance and efficiently navigate the process, keep up with local cadastral regulations.

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